CCDCA.ORG

CHESAPEAKE CITY DISTRICT CIVIC ASSOCIATION CHARTER
 

CCDCA Board


-President-

Harriett Davis


-V. President-

Ron Francis


-Secretary-

Bonnie Smith


-Treasurer-

Linda Francis


-Engineeer-

Larry Wolle

CCDCA CHARTER

C.C.D.C.A. 2nd District

 

 

CONSTITUTION AND BY-LAWS FOR THE CHESAPEAKE CITY DISTRICT CIVIC ASSOCIATION

 

ARTICLE I.      The name of this organization shall be Chesapeake City District Civic Association

 

PURPOSES

 

ARTICLE II      The purposes for which the Association is organized and shall be operated are exclusively charitable and educational. For the general purposes aforesaid, and limited to those purposes, the objects to be carried on by it are as follows:

 

                        To combat community deterioration and juvenile delinquency, advance education, lessen neighborhood tensions, support and promote the quality of community life, stimulate rehabilitation of the community; to advance and disseminate knowledge concerning and moral, social, economic and physical problems facing the community; and strive to alleviate problems related to urban crisis; to provide assistance, council and advice to all persons in the community, particularly property owners, prospective property owners, and others having an interest in the improvement and proper maintenance, of the properties for the purpose of eliminating existing blight and guarding against future deterioration; to develop, sponsor, promote, initiate and foster charitable and educational programs designed to contribute to the enrichment of community life and harmonious community relations and to encourage broadest possible participation by individuals and groups and maximum citizen participation in activities directed towards these purposes

 

To acquire, receive by gift, devise, purchase or otherwise property, real or personal, necessary to the operation of the association, provided there is no conflict with the provisions of section 501©) (3) of the Internal Revenue Code and its regulations as they now exist or as they may hereafter be amended

 

The Association shall not be operated for profit and no part of the net earnings of the Association shall inure to the benefit of any member, officer, director of the Association or any private individual (except for reasonable compensation may be paid for services rendered to or for the Association affecting one or more of its purposes).  No substantial part of the activities of the Association shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the Association shall not participate in, or intervene in (including the publication or distribution of statements) any political campaign on behalf of any candidate for public office.

 

Notwithstanding any other provision of this Constitution and By-Laws, the Association shall not conduct or carry on any activity not permitted to be carried on by an organization exempt under section 501 ©) (3) on the internal Revenue Code and its Regulations as they now exist or as they may hereafter be amended, or by an organization contribution to which are deductible under section 170 ©) (2) of such Code and Regulations

 


Upon dissolution of the Association, the Board of Directors, shall after paying or making provision for paying of all liabilities of the Association, dispose of all of the assets of the Association exclusively for the purposes of the Association, or to such organization or organizations organized and operated exclusively for charitable and educational purposes as shall at the time qualify as an exempt organization under section 501 ©) (3) of the Internal Revenue Code of 1954 (or corresponding provision of any future United States Internal Revenue Law).

 

If in the event this Association is in any one year held a “private foundation” as defined in section 509 ©) of the Internal Revenue Code, it shall be required to distribute its income for such taxable year at such time and in such manner as not to subject the foundation to tax under section 4942 of the Code; and further, shall be prohibited from engaging in any act of ‘self-dealing’ as defined in section 4941 (d) of the code; from retaining as ‘excess business holdings’ as defined in section 4943 ©) of the Code; from making investments in such a manner as to subject the foundation to tax under section 4944 of the code; and from making any taxable expenditures as defined in section 4954 of the Code.

 

MEMBERSHIP

 

ARTICLE III

 

Sec 1.  Voting membership shall be open to all persons 16 years of age and over who reside, work, own property, study or have family, historical, commercial or other interests in the Chesapeake City community.

 

Sec 2   Members shall pay an individual membership fee of $5.00 a year, or, being members of a family, shall pay a Family Membership fee of $10.00 a year , payable within 30 days of the beginning of the fiscal year, which shall correspond with the calendar year.       

 

Sec 3.  A member may vote at meetings of the Association only after payment of the annual membership fee for that year.  For new members, such voting privileges shall begin on the fifteenth (15th) day following the payment of the annual membership fee.  For existing members in good standing, renewing their membership, such voting privileges are effective immediately upon the payment of the annual membership fee.”

 

Sec. 4  Any members may resign from the Association by written notice to the Secretary 

 

OFFICERS

 

ARTICLE IV.

 

Sec 1   The officers of this Association shall be a President, a Vice President, a Secretary and a Treasurer, to be elected by a majority vote of the members for a term of one year.

 

Sec 2.  Elections shall be by ballot, but if there is but one nomination for an office, the election may be by voice vote

 

Sec 3.  Duties of the Officers

            A.         President

                        (a)        The President shall be the chief executive officer and shall preside at all meetings of the members and Board of Directors. He shall have the power and general active management of the Association business and it will be his duty to see that all orders and resolutions of the Board are carried to completion.

 

                        (b)        He shall have the power to appoint committees to investigate problems which confront the membership and shall be an ex-officio member of all standing committees.   

 

            B.         Vice-President

                        (a)        The Vice President shall in absence or disability of the President, perform the duties and exercise the powers of the President, and shall aid him at his request.

 

            C.        Secretary

                        (a)        The Secretary shall attend all meetings of the member and Board of Directors and record the minutes of all proceedings in a book kept specifically for that purpose. He or she shall be responsible for notifying members of meetings.

 

            D.        Treasurer

                        (a)        The Treasurer shall have custody of all the Association funds and securities and shall keep a full and accurate account of all receipts and disbursements and shall keep all monies belonging to the Association in a lawful depository (bank) which shall be designated by the Board of Directors.

                        (b)        The Treasurer shall show a proper receipt for each transaction and shall present a financial report at each meeting of the Association

 

                        ©)        The Treasurer shall obtain a surety bond at the expense of the Association.

 

DIRECTORS

 

ARTICLE V.

            Sec 1.  There shall be a board of Directors consisting of the officers plus four other directors. These four shall be elected by the members for two (2) year terms.

 

            Sec 2.  At the first election two of the directors shall be elected for a one-year term.

 

            Sec 3.  The President shall be Chairman of the Board of Directors; in his absence the Vice President shall preside.

           

            Sec 4   The Board of Directors shall include representation identified with areas north and south of the C&D Canal respectively

           

            Sec 5.  The Board of Directors may have attached to it as consultant without a vote, experts in fields of architecture, landscape architecture, engineering, finance, education, social work, construction, recreation and county and town government

 

            Sec 6.  No officer or director shall receive any salary or compensation, but any officer or director may be reimbursed for any expense incurred in promoting the affairs of the Association, so long as a bonafide written proof of expenditure is submitted and provided that such expenditures were previously authorized by the Board of Directors 

 


            Sec 7.  It shall be the duty of the Board of Directors to conduct the affairs of the Association. As requirements develop the Directors shall make recommendations to the membership at either quarterly or special meetings. The Board of Directors shall not contract for nor incur indebtness in the name of the Association without prior approval and consent of such membership       

 

MEETINGS

ARTICLE VI.

 

            Sec. 1  All meetings of the members of the Association shall be held in the Chesapeake City Area.

 

            Sec 2.  The Annual Meeting of the Association members shall be held on the first Monday in February at which time election of officers and directors will take place, along with other business properly brought before the membership.

 

            Sec 3.  There shall be 12 monthly meetings a year including the annual meeting. The President shall be authorized at meetings of the membership body to decide if a sufficient number of members is present to tract the business at hand, and should state his decision if or not a quorum is present. The President may adjourn the meeting and set a future date if he feels that an insufficient number of members is present.

 

            Sec 4.  Notices of annual meeting or any other important business meetings shall be sent out, telephoned, or posted a reasonable length of time prior to said meeting. However, failure to notify any member shall not invalidate business transacted at the meeting.

 

            Sec 5.  Each member is eligible to one vote in person or written proxy at each meeting

 

            Sec 6.  Any special meetings not covered by statute here-in must be called by the President if required in petition signed by ten members

 

OTHER PROVISIONS

ARTICLE VII.

            Sec 1.  Any vacancy left by an officer or Director shall be filled by a majority vote at any Association meeting

 

            Sec 2.  All checks issued by the Association shall be signed by the President and Co-signed by the Treasurer

 

            Sec 3.  The Association adopts as its fiscal year the first day of January through the thirty-first day of December.

           

            Sec 4.  The books and accounts of the Association shall be open for examination by any member at any reasonable time

 

            Sec 5.  The by-laws of the Association can be altered or amended by a two-thirds majority vote of the entire membership. Such amendments must be submitted in writing to the membership at least thirty days before a vote is taken

 

TRANSITION OF OFFICERS PROCEDURES

 

 

 


1.         To add names to the C.C.D.C.A. accounts (four accounts as of 3/14/96), obtain a “Signature Card” from PNC Bank and the new officers must sign two pages on all three cards and signatures must be original not photo copies

2.         For all new signers on accounts, PNC Bank requires a “Signature Card Update” 8 ½ by 11- inch piece of paper) to be complete withy information that includes: name, address, social security number, telephone number, drivers license number and date of birth.

 

3.         Obtain two “Notification of Change of Signers for Unincorporated Organizations” which changes the names from the outgoing President and Treasurer to the incoming President and Treasurer.  These must be signed by the old and new officers (president and treasurer)

 

4.         The effective date of the transfer is when all of the above has been completed and returned to the bank.

 

B          Transfer Bank Safe deposit box keys

           

1.         Keys are to be held by the President and Treasurer whose names shall be on records at County Bank

 

C.        Transfer keys to Post Office Mail Box 164 to New President and Treasurer

 

 

PROCEDURE FOR CHANGING NAMES ON ACCOUNTS

 

1.         To add names to the CCDCA accounts (three accounts as of 3/14/96), obtain a “Signature Card” from PNC Bank and the new officers must sign two pages on all three cards and the signatures must be original not photo copies.

 

2.         For all new signers on accounts, PNC Bank requires a “Signature Card Update”

(8 ½ by 11 piece of paper) to be completed with information that included: names, address, social security number, telephone number, drivers license number sand date of birth.

 

3.         Obtain two “Notification of Change of Signers for Unincorporated Organizations” which changes the names from the outgoing president and treasure to the incoming president and treasurer. These must be signed by the old an new officers (president and treasurer).

 

4.         The effective date of the transfer is when all of the above has been completed and returned to the bank